HUMAN RESOURCES & PAY

PAYCOM

 

• Login to Paycom HERE
   

• Paycom online or the Paycom mobile app allows you to:​

  • View / Download current and past paycheck stubs

  • View/Approve Pay by period, including web-time sheet detail of hours paid per visit.

  • Update contact information, including address, phone, and/or e-mail

    • Notify @TeamHelp-HR&Payroll when updating Paycom so changes are updated in all systems.

  • View / Download current and historical Tax Documents

  • View / edit banking/direct deposit information

  • Update credentials, including nursing license and CPR certification.

  • Complete training materials, including annual in-service.

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HOW DO I SUBMIT MY TIME
 

• Your visit note serves as your time sheet and your mileage record. 

  • DO NOT attempt to separately document your time in Paycom via punch change.
     

• Over each two-week period, submitted visit notes are reviewed and, if acceptable, approved in Logiforms (Visit Note Portal).

  • Your time and mileage are entered into our EMR and scheduling software.

  • Keep an eye on your e-mail and/or open Logiforms notes. Revision requests will be sent back to you with specification on what may need additional review/correction. 

    • Revision requests have not been entered into the EMR, and must be resubmitted with corrections prior to deadline for inclusion in payroll.
       

• On the Monday/Tuesday of payroll week, any final visit notes submitted accurately and on time (by 11am Monday of pay week, unless otherwise announced in advance due to Holiday) are processed. The times and mileage are then pulled and uploaded into Paycom.
   

• Once final review is complete, you will receive a Paycom notification via app and/or e-mail to "Approve My Check"

 

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HR ASSISTANCE
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• ​​Email: recruiting@helmshomecare.com or tag @TeamHelp-HRandPayroll in MS Teams to:​

  • Provide a copy of your updated CPR / BLS (or other credentials)​

  • Submit your resignation or request a temporary leave of absence.

  • Provide notice of driving infraction or any license status updates.

  • Provide updated contact information (address, phone, emergency contact, etc.)

    • Name Change: We will need a copy of your updated Social Security card & Driver's License

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QUESTIONS ABOUT YOUR PAYCHECK

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• When "Approve My Check" is received, you can submit an "Ask Here" request directly in Paycom for first priority paycheck reviews.

  • Any correction requests received prior to 11am the Wednesday before pay day (or earlier if announced in advance due to Holiday) will be prioritized and updated prior to direct deposit.
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• Tag @TeamHelp-HRandPayroll in your Visit Notes, Payroll, HR channel in Microsoft Teams. ​

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HR COMPLIANCE

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• Nursing License: our HR team will maintain a current copy of your nursing license from the state Board of Nursing. In the event your Nursing License expires, and an updated license is not available through the online state Board of Nursing portal, we will contact you for further information and possible suspension of patient care until resolved. 
   

• TB Screening: Annually in October you must login to Paycom and as part of your annual in-service complete a 4-question TB Risk Assessment / Screening. If the screening comes back negative*, there is nothing else needed until the following year.
   

  • ​In the event your screening is positive, a HR team member will reach out as needed to ensure a current negative TB skin test (or other proof of negative TB) is on file. 
     

  • *Please allow 30 days following completion of your screening for a Clinical Team member to review and process your screening. ​